Transferring of the registration is based on the discretion of the management. Where the registrant is unable to attend and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangement apply:
Authors :
Registrations canceled as a result of a paper not being accepted are eligible for an 80% refund of the registration fees paid. The remaining 20% of the fee contributes to administrative costs incurred.
Registrations canceled more than 60 days before the events are eligible for an 80% refund of the registration fees paid.
Registrations canceled less than 60 days, but more than 30 days before the event, are eligible for a 50% refund of the registration fees paid.
Registrations canceled less than 30 days before the event will not eligible for a refund.
(In case of change of conference dates because of any inevitable reason, the above mentioned conditions are applicable to the first announced dates only)
Failure to register after receiving a paper acceptance following the review process will incur a £50 review fee.
Non Authors :
Registrations canceled more than 10 working days before the event are eligible for a refund of the registration fees paid less a £50 administration charge.
No refunds are available for cancellations made within 10 working days of the event.
Visa Issues :
No Reimbursement is possible once we issue the VISA SUPPORT LETTER to the registered participant.
Cancellations from authors due to rejection of visa will be eligible for a refund of registrations fees paid with applicable excess of £200 (exceptions include, but are not limited to, Early Bird Student Registration which is not eligible for a refund due to visa rejection), which covers the costs associated with processing the paper. So if the registrant has paid £300 for the conference, they will be refunded £100 and will also be given the opportunity to present their paper virtually for the conference (video calling or pre-recorded video); the paper will also still be published in the conference proceedings (the registrant will receive an electronic copy of the proceedings). In order to apply for the refund of registration fees, the registrant will need to provide proof of visa rejection. The registration fees are non-transferable unless management deems it suitable. The management reserves the right to reevaluate this policy at any given time.
The management reserves the right for the application and non-application of this policy.
Reimbursement Policy
In the case of visa rejection, if the rejection letter states any breach of fulfillment from the applicant/ researcher, ARICON will not be responsible for any refund.
